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Case study

Machine rental

Machinery and equipment rental Software

  • Receive online bookings and payments 24/7
  • Map online and offline bookings in one system
  • Process inquiries digitally, create and send quotes, contracts and invoices at the touch of a button
  • More turnover through better capacity utilization, clever pricing and upselling
  • Manage and document handovers and damages digitally and on the move
  • Collect, settle and refund rent and deposits online
  • Offer self-collection and delivery in parallel
  • Automatically calculate flat-rate and distance-based delivery costs
  • Personal customer service
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★★★★★ 4,9
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★★★★★ 4,9

Rentware customers

Here you will find real Rentware application examples:

Mietpark Kalkar ca9121ca

Mietpark Kalkar

Hire of construction machinery, gardening equipment, trailers, vehicles, tools, technical equipment

Engelhorn 912c3f22

Engelhorn Tools

Rental of machines, vehicles, event equipment, tools, gardening equipment, trailers

Megatrocken a034cd50


Rental of drying appliances / construction dryers with shipping and service from the specialist.

Digitize machine rental
Manage mobile & digital handovers

Digitally map the entire handover without paper using a cell phone or tablet:

Offer accessories and services

  • Accessories / Extras
  • Additional services, options
  • Delivery options
  • Sets / Offers

Document equipment & condition

  • Document machine-specific equipment and accessories
  • Store checklists
  • record data on handover and return
  • Take photos of the device or documents with your cell phone or tablet and encrypt them for the booking
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Create and send logs / delivery bills at the touch of a button

  • Have customers and employees sign via cell phone or tablet
  • Automatically generate and send or print handover and completion reports or delivery bills

Deposit handling

  • Collect deposit online or in cash
  • Offset deposit against additional costs
  • Refund deposit online in full or in part

Managing and documenting damage

Show previous damages

Quickly record new damages

  • Mark damage on sketch
  • Categorize and describe damage
  • Document damage directly with camera from cell phone or tablet

Logging and billing damage

  • Add costs or deductible to the invoice
  • List damages on the logs

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Online store directly on your own website

  • Easily configure your rental store and integrate it into existing websites
  • Optionally, we can create your complete new website at a very reasonable price
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Simple article creation and configuration

  • Create and configure machines, accessories, delivery options, insurance, deposits
  • Customize the booking process
  • Customize customer communication and documents
  • Set price rules and payment methods
  • Customize the handover process
  • Assign authorizations

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Short and long-term rentals

  • Hourly and multi-day rentals in one system
    Availability clearly visible online
  • Only what is bookable is also clickable
    No overbookings

Feature overview

  • Rent by the hour and for several days
  • Differentiate prices according to rental period, day of the week and season, early booking and last-minute discounts, marketing discount codes and value vouchers
  • Availability on the website
  • Company and regular customer discounts
  • Online booking and payment (deposit and final payment)
  • Send automatic reminders to customers
  • Collect and refund rent and deposit online
  • Manage mobile and digital handovers and document them directly with photos
  • Record and document damage
  • Calculate delivery options as a flat rate or based on distance
  • Disposition
  • Self-collection through integration of locking systems for doors and lockers
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From €99 net per month!

Become bookable online with machine rental software and digitize processes

Rentware as software for machine rental inspires rental companies and tenants alike.

Show customers the availability of machines and equipment via your website. Your customers will book and pay online instead of just enquiring. Opt for a completely digital workflow with the right software for your machine rental. Manage the handover process via tablet or smartphone by collecting and refunding deposits, recording and invoicing conditions and documenting damage. Digitally sign handover reports together with the customer, which you can send or print at the touch of a button.

Rentware – the software for your machine rental

Software for:

  • Machine rental
  • Equipment rental
  • Construction machinery rental
  • Transporter rental
  • Trailer rental
  • Tool rental
  • Vehicle rental
  • Construction site equipment rental